Advanced Shipping Notice (ASN)
The Advanced Shipping Notice (ASN) is an electronic document generated by the warehouse management software that is sent to the recipient of the goods to provide him information on the goods in the shipment.
ASN may contain more information than the ones normally included in a transport document, such as:
- Codes and descriptions of the shipped items;
- Cargo units (parcels);
- Size for each shipped parcel;
- Position of each parcel on pallet code;
- Deadline for each parcel of raw material;
- Customer order
ASN allows companies to quicken the steps of goods registration in the warehouse and relieve operators from the task of manually entering data, preventing every possible human error. Furthermore, it allows companies to verify in a much accurate way that the order sent by the supplier actually is what they received.
In order to take advantage of warehouse management via ASN, both warehouses (the outgoing one of the supplier and the incoming one of the recipient company) must be digitized and managed through a WMS (Warehouse Management Software), such as Gerp.
Example
| SSCC / Unit ID | Material | Batch / Lot | Width | Weight | Supplier Roll ID |
|---|---|---|---|---|---|
| 380123456789000001 | Coated Paper 80 g/m² | LOT-260901-A | 1,250 mm | 842 kg | ROLL-98451 |
| 380123456789000002 | Coated Paper 80 g/m² | LOT-260901-A | 1,250 mm | 856 kg | ROLL-98452 |
| 380123456789000003 | Coated Paper 80 g/m² | LOT-260901-A | 1,250 mm | 838 kg | ROLL-98453 |
| 380123456789000004 | Coated Paper 80 g/m² | LOT-260902-B | 1,250 mm | 851 kg | ROLL-98501 |
| 380123456789000005 | Coated Paper 80 g/m² | LOT-260902-B | 1,250 mm | 847 kg | ROLL-98502 |
| Total | 4,234 kg | 5 rolls | |||
| Material | Description | Batch / Lot | Quantity | Net Weight | Production Date | Expiry Date |
|---|---|---|---|---|---|---|
| INK-CYAN-01 | Flexographic Ink - Cyan | CY260901-01 | 4 drums | 80 kg | 01/09/2026 | 01/09/2027 |
| INK-CYAN-01 | Flexographic Ink - Cyan | CY260903-02 | 2 drums | 40 kg | 03/09/2026 | 03/09/2027 |
| INK-MAGENTA-01 | Flexographic Ink - Magenta | MG260902-04 | 3 drums | 60 kg | 02/09/2026 | 02/09/2027 |
| INK-YELLOW-01 | Flexographic Ink - Yellow | YL260831-03 | 2 drums | 40 kg | 31/08/2026 | 31/08/2027 |
| INK-BLACK-01 | Flexographic Ink - Black | BK260904-01 | 5 drums | 100 kg | 04/09/2026 | 04/09/2027 |
| Total | 16 drums | 320 kg | ||||
This page is part of Gerp's glossary of terms. Gerp is a dedicated MIS to packaging industry. You are welcome to browse this website or contact us for more information.